Google Drive security basics

When integrating Google Drive into your company’s operations—or even if you’re just using it for your own personal use—it’s important to know what Google Drive security provides and how to make the most of it. While it provides excellent security when files are stored on Google’s cloud servers, it runs into problems when files are synced across devices. This necessitates taking additional precautions to keep your files safe wherever they are—and that’s where Sookasa steps in to help.

Why is Google Drive security important?

As more and more businesses adopt popular cloud solutions, Google Drive security has quickly become a top concern. After all, businesses should be able to use the cloud effectively—to collaborate, work on the go, and boost productivity and communication—without worrying that sensitive company and client information will fall victim to a data breach.

Google Drive provides myriad advantages to people across a variety of industries who use it to save and access files from anywhere, seamlessly share files with others, collaborate on projects, and have information at their fingertips, whether that’s on a computer, tablet, or phone.

But the ease of storing, sharing, and syncing data brings with it some pitfalls, namely that if your data is not secured properly, it could become vulnerable if Google Drive is ever breached. It could also become exposed if it’s synced to a mobile device that’s stolen or lost. Google Drive’s Apps for Work feature has gained traction with more than 5 million organizations, including 60 percent of the Fortune 500. That’s a lot of private corporate data and personal client information going into the cloud, so it’s no wonder that Google Drive security is a big deal. After all, if any of that information is exposed in a breach—whether instigated by malicious actors or by inadvertent employee negligence—the company must deal with untold financial and reputational damage, not to mention the ramifications of violating any compliance laws like HIPAA, FERPA, or PCI DSS.

Of course, Google itself takes Google Drive security seriously. It lets you control settings by department, maintain an audit trail, reset your own passwords, and create custom alerts. With two-step authentication, you can also increase your protection in case your password is stolen. The thing about Google Drive is that its login information is linked to your Gmail account, which is often a target for malicious actors. Thinking carefully about Google Drive security—especially when handling sensitive information—cannot be stressed enough.

Does Google Drive security work on mobile devices?

For all the good Google Drive security that does exist, one area that remains vulnerable is mobile synchronization. On their own, Google Drive security measures are excellent when files remain on Google’s cloud servers. As soon as they’re synced to a laptop, phone, or tablet, however, the encryption Google Drive provides is dropped. As a result, this has caused many regulated businesses to disable or severely limit Google Drive’s file sync features, precisely because the threat of devastating data breaches looms too large if corporate data is unencrypted on unmanaged mobile devices. Using Google Drive in conjunction with Sookasa, however, enables encrypted files to stay encrypted even if they move off the cloud server and onto a mobile device.

Google Drive security alone won’t protect your files on mobile devices, but incorporating Sookasa seamlessly into your workflow will enable you and your company to use Google Drive to its full potential without fear of data theft in the event of a breach.

How does Sookasa enhance Google Drive security?

Sookasa integrates with Google Drive to provide file-level encryption for synced files. What this means is that Sookasa will encrypt your files—financial statements, tax documents, intellectual property, patients’ personal health information, or anything else that shouldn’t be exposed to the public—before they ever reach the Google Drive folder in which they’re being saved. As a result, the extra layer of protection adds to Google Drive’s security to encrypt your files wherever they go: when they’re shared with colleagues, emailed to clients, or synced to your mobile devices.

Just last year, more than 1.4 million smartphones were stolen—a number that does not include lost phones or anything happening to laptops, flash drives, or tablets. With such alarming statistics, maintaining encryption on mobile devices is critical. If a mobile device falls into the wrong hands and its sensitive files are not encrypted, the information is exposed. If the files are encrypted, they’ll appear as an indecipherable jumble to anyone but the authorized user.

If you’re using Google Drive, it’s vital that you enhance the default Google Drive security with Sookasa. File-level encryption is the only way to protect your files on mobile devices.

What can I do to make the most of Google Drive security?

  • Download Sookasa to protect your files on mobile devices as well as protect your data in the event of a breach. Sookasa will work together with Google Drive’s security measures to provide the utmost protection for your Google Drive files without disrupting your workflow.
  • Set up custom Drive alerts to let you know when users are accessing files. Use this in conjunction with Sookasa’s own audit trail to tailor your alerts to the sensitive information being accessed on any device.
  • Enable two-step password authentication as part of your Google Drive security protocol, and be generally smart about passwords for Google Drive, Sookasa, and other internet presences. For instance, don’t reuse passwords, make sure all your employees have a unique password, and change your passwords often. Passwords are one of the easiest security measures to control, but one of the most often overlooked.