When your company has multiple teams working in Slack, sending each other files, collaborating on projects, and communicating across channels, it can be hard to keep track of exactly what information is being shared and how. There’s no doubt that Slack does wonders for your business’ productivity and efficiency and makes it particularly easy to share data—but you should also expect it to maintain a secure work environment. We’ve outlined Slack security basics and ways in which Sookasa can help encrypt files in Slack; another major element of a secure workplace is data loss prevention. Here’s a primer on how Sookasa can help maintain Slack data loss prevention.
How does Slack data loss prevention work?
Sookasa’s fully integrated data loss prevention (DLP) product, File Scan, helps team administrators make sure that information that shouldn’t be shared isn’t. File Scan uses Slack’s API to give admins a dashboard to control all of Slack’s various elements. Here, administrators can monitor real-time sharing activity to see who has access to what files, see how much sharing is happening across channels, determine which files are being shared with internal and external users, and identify high-risk data on the platform.
With File Scan, admins can use pre-selected keywords or enter customized ones. The product will then scan all files and documents being shared within Slack for those keywords, which can include number patterns (like Social Security or credit card numbers), addresses, clients’ names, or specific words that might identify a confidential project. If any of the high-risk keywords are found in files that are being shared on Slack, they’re flagged for evaluation. Administrators can see who is sharing the files, and whether they’re being shared within or outside the company.
File Scan can also help admins see sharing activity in real time and detect any strange or anomalous activity.
Why does Slack data loss prevention matter?
For one thing, it’s extremely important to keep sensitive data secure, especially in a time when data breaches have reached an all-time high. User error is a major contributor to data breaches, with employees accidentally seeing information they shouldn’t, misaddressing emails, or sending the wrong attachments. By providing administrators an easy, centralized way to monitor high-risk data and sharing patterns across all of a company’s Slack channels, sensitive information is a lot less likely to get accidentally exposed.
What’s more, File Scan proves to be an invaluable tool when it comes to compliance. In a highly regulated industry required to comply with HIPAA, FERPA, PCI DSS, or other regulations, knowing exactly where your high-risk data is being kept—and who’s seeing and sharing it—is paramount. File Scan ensures that sensitive information isn’t leaking outside of the company or that sensitive departments aren’t sharing with unauthorized users.
As Slack becomes an increasingly useful way to communicate at work, it’s critical to make sure its ease-of-use doesn’t sacrifice security.